De-clutter your inbox in Office 365

Today we are beginning the roll out of Clutter to Office 365 business customers, which brings the power of Office Graph to your inbox. Clutter is designed to help you focus on the most important messages in your inbox. It uses machine learning to de-clutter your inbox by moving lower priority messages out of your way and into a new Clutter folder. Ultimately, Clutter removes distractions so you can focus on what matters most.

The Clutter experience

Take a look at this video to learn how Clutter helps you keep focused on the most important items in your inbox.

How Clutter works

Clutter learns from your actions to determine the messages you are likely to ignore. As less important messages arrive, they are automatically moved to the Clutter folder. Clutter does this by leveraging Office Graph’s sophisticated machine learning techniques to determine which messages are Clutter. It gets smarter over time, learning from your prior actions with similar messages, and assessing things like the type of content and even how you are addressed in the message. The Clutter experience is personalized to each individual and reflects an email experience that adapts to your actions and preferences without you having to do anything. The information Clutter learns from each user’s actions are only applied to that user’s experience and are not shared with anyone else.

Getting started with Clutter

By default, Clutter is disabled for your inbox. Each person controls whether to turn Clutter on or off. You control Clutter from the Outlook Web App (OWA) options menu. You can turn it on as soon as Clutter is available for your Office 365 tenant. Clutter begins taking actions once it has sufficiently learned your work style and can confidently begin working for you. If you later find Clutter isn’t for you, it can be turned off any time.

Clutter is best suited and most effective for those of us who tend to pile up messages in our inboxes. Clutter respects your existing email rules, so if you have created rules to organize your email those rules continue to be applied and Clutter won’t act on those messages.

Working with Clutter

The less important messages are simply moved to the Clutter folder. They remain out of your way until you have time to review the items—if you choose to. You can proactively train Clutter by marking items as Clutter or simply move the items to the Clutter folder. If you find items in your Clutter folder that shouldn’t be there, train Clutter by moving the message back to your inbox. Clutter continuously learns and will adapt to your new patterns within days when you begin working on new projects or a new role. As you work with Clutter it will notify you of its activity in your inbox, this is Clutter helping you keep in control of your messages

The Clutter folder allows you to take advantage of the feature across many email clients including Outlook, OWA, OWA for devices, or EAS connected devices. Clutter continuously learns from your actions across these clients. Regardless of the client, the messages moved to the Clutter folder are out of your inbox view—yet readily accessible.

Join the YamJam

On Thursday, November 13th, the Office 365 Technical Network will host a Clutter YamJam from 9:00 – 10:00 a.m. PT / 5:00 – 6:00 p.m. UTC to discuss the Clutter feature. For those unfamiliar with a YamJam, it is similar to a “TweetJam” on Twitter or an “Ask Me Anything (AMA)” on Reddit, except it takes place on Yammer. A YamJam provides the opportunity for the community to ask questions and have a discussion with a panel of Microsoft experts on a particular topic.

How to participate:

  1. Request access to the Office 365 Technical Network.
  2. Join the Exchange IT Pro group. You can find it by using the Browse Groups function or through the search bar.
  3. Log in at 9:00 a.m. PT on Thursday, November 13th to ask questions, follow the discussions and connect with Microsoft team members

Frequently asked questions

Q. When will the Clutter feature be available in my Office 365 environment?

A. Customers who have opted into First Release will begin seeing the Clutter feature today. We are first rolling out the feature to those using the English locale, other languages will follow as localization is complete. Deployment to standard deployment tenants is targeted to begin later this month.

Q. I turned Clutter on but nothing happened? 

A. Clutter is still learning so that it can provide strong predictions and will only begin taking actions once it has a learned your work style. You can expedite Clutter’s learning by moving messages into the Clutter folder to help train it. The more you move, the faster it will learn.

Q. Can I disable Clutter after I have turned it on? 

A. Yes, you can turn Clutter off. It can be turned off from the OWA options page. If turned off existing items in the Clutter folder will remain in the Clutter folder.

Q. How to train Clutter that items are or aren’t Clutter? 

A. The easiest way to train Clutter is by simply completing your work. You can explicitly train Clutter by moving items to or from the Clutter folder. In OWA, Clutter-specific actions are available as a right-click commands to mark items as Clutter or not Clutter.

Q. Are clutter items automatically deleted after a specified time period? 

A. The Clutter folder does not apply a specific clean-up action. The default policy for a new folder is applied to the Clutter folder at time of creation, and can later be changed. Users in OWA are provided Clutter specific quick clean-up tools to expedite the deletion of the Clutter messages.

Q. Does Clutter work in Outlook desktop clients?

A. Yes. Once turned on by the user, the Clutter folder is available in Outlook and is automatically added in your folder Favorites. In Outlook, users interact with Clutter by moving items to/from the Clutter folder, which trains Clutter for your inbox. You must use the OWA options menu to turn Clutter on or off.

Microsoft Windows Server 2003 End-of-Life Notification

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Microsoft Windows Server 2003 End-of-Life is coming, July 14, 2015. Microsoft will no longer support, or update, Server 2003, including bug fixes and patches against malicious threats.

You need to upgrade now!

If you are in the health care industry, heed this warning, because Microsoft will stop offering security updates and anti-virus software for Windows Server 2003 systems. Therefore, you will no longer be HIPAA compliant and in violation of the law.

HIPAA

For everyone else, the same reasons still apply:

  1. Tons of viruses.
  2. Server 2003 is Out-Dated and Old
  3. Least Secure Server Operating System (By Far!)
  4. Built for a Simpler Time. The IT industry looked very different 12 years ago.
  5. No More Support
  6. Lots of Malware built for Server 2003. They’ve had 12 years.
  7. Once again, no more HIPAA Compliance as of July 14, 2015

Don’t wait until July 14, 2015! Server OS’s take lots of planning and preparation for upgrades!

Exchange-resized-600

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The Exchange 2003 support cycle ended April 8, 2014. If you are still on Exchange 2003, please contact us to move your email to a more recent system. We recommend Office 365 to keep your company up-to-date and to provide you with the same great features, plus many new ones too!

OneNationOneTeam

Lets Do This! Use the hashtags #OneNationOneTeam and #LetsDoThis to show your support for the US Mens National Team in the 2014 World Cup. They will advance to The Round of 16 with a Win or Draw today against Germany. USA! USA! USA!

Letter of Approval from the USMT soccer coach, and Joe says we are watching the game.

Too Much Sitting Linked to Disabilities

As your go-to IT consultants, we have a greater responsibility to not only bring you up-to-date products and increase your businesses productivity, but also to make sure you and your employees don’t develop bad habits at the computer. Articles about sitting too long in front of the computer have been around, but have you ever read them? If not, start with this one from the Baptist Health News Blog.

Sitting at the computer, watching television and playing video games are habits at both the workplace and at home that contribute to a sedentary lifestyle — or simply too much sitting.

New research suggests that this “sitting disease” increases the likelihood of developing physical disabilities after the age of 60 that include conditions affecting mobility and coordination.

The evils of a sedentary lifestyle have been well chronicled. But this recent research delves deeper into “too much sitting” as its own risk factor. This means that even individuals who exercise regularly and maintain a healthy weight can feel the detrimental impact of too much sitting over the years.

READ MORE HERE

We also circulated through our ranks Heal@Google: Deskbound by Kelly Starrett. With this mandatory video viewing/training requirement, we’ve all learned how sitting too long is a real problem.

Heartbleed Explained

There has been a lot of media attention given to a new computer exploit, nicknamed “Heartbleed”.

Heartbleed is not a security flaw of a business network, or a users workstation, but of a website. Heartbleed is a security flaw discovered in OpenSSL, used by a vast majority of websites on the internet, including Google (including Gmail), Facebook, Instagram, Pinterest, & Yahoo (http://mashable.com/2014/04/09/heartbleed-bug-websites-affected/). Many more effected sites are surfacing every hour, and the ramifications of this security issue will be around for a long time. But, this is a server side issue, and can only be dealt with at the server level. There is no update for a user’s machine to fix this, thus nothing for a user to do but wait.

Most of our clients servers do not have a web interface, and thus are not effected. Microsoft Exchange, including Office 365, Sharepoint, and Remote Desktop Services all use IIS, which uses Microsoft’s SChannel technology, which is not effected (http://blogs.technet.com/b/erezs_iis_blog/archive/2014/04/09/information-about-heartbleed-and-iis.aspx).

As per usual, St. Aubin Technologies is committed to supplying accurate and relevant information to our customers and clients, as well as providing excellent and timely service. If you are a client, and have further questions about the Heartbleed security flaw, please don’t hesitate to call us.